Friday, May 15, 2026 · 8:42 AM

AP operations

Real-time view of what's in your queue, what's coming, and where the team is heading this week. No more surprises from the departments.

Sections: Expand all · Collapse all · Click any section heading to toggle
In queue
$2.84M
374 items · 284 inv
Avg DPO
29.4days
within terms · target 30
On-time pay
98.2%
+14 pts YoY
Team capacity
78%
1 over · 4 nominal
Discounts captured
$8.4K
FY26 · $1.2K available today
Cash flow forecast · 4 weeks Predictive
Committed + predicted from upstream signals · Methodology →
Weekly disbursement projection
$1.6M $1.2M $800K $400K Capacity ceiling $1.42M $1.28M $1.34M $1.18M
Committed (in AP)
Predicted (upstream)
Team capacity
Week of May 18
This week May 25
Memorial Day Jun 1
Month-end Jun 8
—
30-day outlook
Committed (in queue now)
$2.84M
374 items · across all types
Predicted (upstream)
$2.38M
184 items est. · 87% confidence
Total 30-day projection
$5.22M
±$340K at 90% confidence interval
What's coming · upstream visibility New
From department drafts, receipts pending invoice, recurring patterns, and contract milestones
$2.38M projected · 30-day
Confidence
Source
What's coming
Est. arrival
Amount
Action
This week · May 18–22 $1.42M · 58 items
99%
In approval
Strand Biosciences · antibody dev SOW
Wellman Lab · contract amendment in Legal · invoice expected post-execution
Mon May 19
3 days · after contract
$28,500
PO ready
Notify
›
95%
Receipt-pending
IDT · custom oligonucleotide order
Park (Wellman Lab) · received 4 days ago · IDT typically invoices on day 5–7
Mon May 19
3 days · pattern
$1,840
3-way ready
—
›
98%
Recurring
Microsoft 365 · monthly subscription
Bills on 20th of each month · auto-charge ACH · 11-month consistency
Tue May 20
4 days · invoice date
$48,200
campus-wide
—
›
82%
Pattern
Society for Neuroscience travel reimbursements
Conference ended Tue · 14 attendees from Biomed · historical pattern: 60% submit within 10d
Wed May 21
5 days · expected spike
~$42K
est. range $32–58K
Plan
›
99%
Draft
Sigma-Aldrich · $14K reagent batch
Patel Lab · PI approved · sits in procurement queue · likely PO + invoice cycle starts Mon
Thu May 22
6 days · est.
$14,200
approved
—
›
Next week · May 25–29 · Memorial Day · short week $1.28M · 51 items
85%
Milestone
Strand Bio · Phase 1 deliverable due
Per contract: invoice triggered on Phase 1 immunization report · 60% probability supplier invoices week 5
Tue May 27
11 days · milestone-driven
$9,500
contract trigger
—
›
78%
Pattern
Diaz Lab · DoD grant close-out rush
Grant ends Sep 14 · pattern: PI rushes 8–12 invoices in final 4 mo · 64% currently underspent
Wed May 28
12 days · onset
~$185K
over 4 mo · staggered
Alert PI
›
94%
Pattern
Month-end vendor invoice batch · Fisher, VWR, Thermo
Three top suppliers consolidate monthly billing · 27 invoices typical · arrives last business day
Fri May 29
14 days · month-end
~$214K
±$28K range
Staff up
›
Two weeks out · Jun 1–5 $1.34M · 41 items
96%
Draft
Wellman Lab · BD FACSAria cell sorter renewal
Capital request at Dean Reyes for approval · tariff deadline June 1 · agent flagged for acceleration
Wed Jun 3
19 days · pending approval
$168,000
capital
Plan cash
›
52%
Pattern
Quarterly facilities & utilities · ConEd, DTE, BGE
Variable based on weather · last June ran 18% higher than April · range estimate
Thu Jun 4
20 days · quarterly
~$340K
±$60K range
—
›
In-flight queue · live
374 items across 4 work types · Filter / sort →
$1.94M PO inv
Vendor / invoice
Amount
Age
Status
Blocker / next
Sigma-Aldrich
INV-2026-4471 · PO-2026-0312
$1,840.00
3d
Ready to pay
Receipt confirmed by J. Mendez · 2/10 disc expires today 5pm
Pay now
›
Fisher Scientific
INV-FS-882041 · PO-2026-0421
$8,420.00
5d
3-way matched
In Friday batch · ACH
—
›
BD Biosciences
INV-BD-440928 · PO-2026-0388
$14,280.00
12d
Awaiting receipt
Patel Lab · 3rd nudge sent Wed · escalate?
Escalate
›
NEB · New England Biolabs
INV-NEB-558814 · PO-2026-0409
$3,260.00
9d
Awaiting receipt
Tanaka Lab · agent auto-prompt sent today
—
›
VWR International
INV-VWR-2200894 · PO-2026-0445
$924.00
2d
3-way matched
Auto-release at next batch
—
›
Strand Biosciences
INV-SB-2026-04 · PO-2025-1182
$9,500.00
26d
On hold
Price variance 8% vs PO · PI review pending
Resolve
›
PrecisionCal Services
INV-PC-1140 · PO-2026-0418
$4,200.00
1d
In approval
PI co-sign · J. Mendez (responds <4h typ.)
—
›
Team load · this week
5 analysts · target 35–45 items/day each
Analyst workload · today
Tom Wright
94% · 41
Jin Tanaka
82% · 33
Maria Hsu
71% · 28
Open req
65% · 24
Lisa Park
48% · 19
Recommendation: reassign 8 PO invoices from Tom to Lisa today · agent can auto-balance by category
Forecast volume · next 5 days
Mon
Tue
Wed
Thu
Fri
Committed
62
71
48
52
68
Predicted
14
28
42
58
94
Heads up: Friday volume projected +82% over avg · month-end batch + Memorial Day prep · suggest pre-clearing Thursday